Police Record Checks
All volunteers with Girl Guides of Canada, both members and non-members, require Police Record Checks or PRC (sometimes called a Police Information Check). These checks are valid within the Girl Guides of Canada system for a period of three years. The following web page has been designed to help answer the questions of Guiders and non-member volunteers concerning the proper procedures to follow and documentation required to obtain a PRC within Edmonton Area.
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Methods of Acquiring a PRC
If the Police Information Check is for an existing Guider who is renewing, please contact the Edmonton Area office for how to take advantage of no-cost procedures for these individuals.
If you live in the City of Edmonton, there are two methods of acquiring a Police Information Check. Which one you choose depends mostly on your schedule as one is done online and the other in person.
a) Edmonton Police Service
The cost is $15.00 (please tell them you are completing this for Girl Guides). These checks are done at the Police Information Check office, #108 – 14315 118 Ave, Nexus Business Park. For more information and what to bring with you, please visit the EPS website – click here. Once completed please send the original PRC to the office along with the A.7 form.
b) BackCheckTM service
The cost is $23.00 +GST, paid for online as part of the process, and is usually completed within 24-48 hours, depending on how quickly the applicant responds to their part of the process. Send the A.7 form to email@example.com to get this process started or to inquire about more information.
Those living outside of the City of Edmonton could also make use of the BackCheckTM online process, or, applicants can visit their local RCMP detachment, but click here, as there are a couple things you will need to know!
If you have further questions or require assistance during this process, the Edmonton Area office staff are always happy to assist you (780-451-2263).
Accpetable Id – Wondering what will be accepted and what won’t? Click here for a list of acceptable ID, created by the Edmonton Police Information Check Unit.
Copies, faxing and original documents:
Girl Guides of Canada policy states that we are not able to accept faxed or scanned copies of Police Record Checks. As a result of this policy, the original needs to be sent to this office (and we will see that it gets back to you), or, a copy can be sent if it is accompanied by a brief letter signed by the District Commissioner or one of her Deputies, which states that she has seen the original document.
What if you already have a PRC
A Police Record Check can be accepted by Girl Guides of Canada if:
- it has been completed within one year prior to the date it is submitted
- if it contains a “vulnerable sector check”
- if it has come from the Edmonton Police Service, the RCMP, or the Back Check service
- if it is an original copy.
Some individuals have “Intervention Record Checks” from Alberta Children and Youth Services (the top of this form is shown below). These checks apply only to an internal database kept by Alberta CYS and are not the same as a PRC as required by Girl Guides of Canada regulations.